Shibaura Institute of Technology
March 7-10, 2023
This webpage provides answers to questions frequently asked by those who wish to apply to make a presentation through the Web Application System.
As to the membership registration, please send an application form of IEICE Overseas
Membership and a credit card form to the IEICE Membership Section.
For further information, please refer to the following
URL: http://www.ieice.org/eng/member/OM-appli.html
The deadline of submitting your application form is as follows:
To apply to make a presentation, use the temporary membership number 87654321 (8 digits) that was notified by email immediately after you applied to join the IEICE. If you receive your personal membership number during the period when applications to make a presentation are accepted, please modify your application by entering your personal membership number. If you receive your personal membership number after the closing date of applications to make a presentation, please send details of your application and personal membership number by email to tk-kouen@ieice.org
Look for your membership number on your membership card, or on the label of an envelope used to send you a monthly IEICE journal. Your membership number has seven digits. If you have neither of them at hand, call the Membership Activities Section, IEICE Headquarters Office at 03-3433-6691 (+81-3-3433-6691 from overseas). If you are a member of a partner engineering society, please contact that society.
My application to join the Institute of Electrical Engineers of Japan, the Illuminating Engineering Institute of Japan, the Institute of Image Information and Television Engineers, or the Information Processing Society of Japan is still being processed, and I have not been notified of my membership number yet. What membership number should I enter when I apply to make a presentation?
To apply to make a presentation, use the membership number 9999999 (7 digits).
You can download a "Bank transfer notification form" from here (in Japanese). Also, when we send you the invoice for the participation and presentation fee, we will enclose a "Bank transfer notification form".
Click the "Modify my application" button on the Top page to confirm the content of your application. Also, you should have received an email confirming the content of your application.
The browser you are using may be too old a version.
We have found that, with Internet Explorer 6.0 or lower, webpages
do not change as expected. Please use Internet Explorer 6.0 or higher,
or Netscape Navigator 7.1 or higher. However, we recommend that
you use version 6.0 or higher of these browsers.
Also, it is possible that when you tried to access them, the webpages
did not behave correctly because of congestion or unscheduled maintenance
work on our server. If this is suspected, please try to apply sometime
later.
The server is expected to be very busy on days close to the final
day for making applications for a presentation. You are encouraged
to apply and submit your paper as early as possible.
The specified space is just a rough guide for reference. Your text may extend outside the space slightly. However, please observe the limit to the number of characters or words in the abstract (300 characters if in Japanese, or 100 words if in English).
Yes, you may enter line breaks. You can also use <br> in HTML for the same effect.
Your application number and password are needed if you wish to modify your application. If you have forgotten one of them, find them as follows:
If you cannot use any of these means to find your application number and password, please send an inquiry email stating your name and the title of your presentation to tk-kouen@ieice.org.
There could be a number of reasons why you have not received a confirmation email:
If HTML tags are included in the title of your presentation or in the abstract, they may be shown as HTML codes. If this is the case, your application has been accepted correctly.
Example:
You have entered: H<sub>2</sub>O
Your email may show: H<sub>2</sub>O
If your problem is other than the above, please send an inquiry email to tk-kouen@ieice.org.
For smooth application, we recommend that you use a word processor or a text editor to put all the data for your application into a file prior to making the application. When you make the application, copy and paste data onto the form on the webpage. Even if your application data includes long items of text data, your application will be completed quickly. Please refer to the input example when you prepare your application data to enter in advance.
If you interrupt your application action without click the Next or Apply button after you have entered data, your application is not accepted and all your data is lost. Please start anew and complete your application by clicking the "Apply" button after you have entered the necessary data.
Please check whether your text includes a single-byte
"<" character. If a "<" is used in your text, the browser
regards any characters following it as a part of an HTML tag and
does not display them. If you should need to include a "<" symbol,
use a double-byte "<".
Go to "Canceling my application" on the Top page.
Technically, this would be possible, but such a function involves a security problem because your personal data would be disclosed on the Web. This is why we do not provide such a function.
For information about creating a PDF file, refer to Adobe Systems' webpage at https://www.adobe.com/. If you cannot create a PDF file successfully, refer to https://www.adobe.com/support/.
Adobe Acrobat will be recommended to make PDF file, however, you will find many other software other than that on web search site. Please note that the society has no responsibility for any trouble using them to make file.
There are several possible causes
for your problem.
The file size is bigger than 500 KB.
In the information about creating a PDF file, a method of
reducing the file size is explained. Click here (in
Japanese) for information.
The file name or the name of the directory in which the file
resides includes commas, spaces, etc.
You cannot submit a file if its name or the name of the directory
in which the file resides includes commas, spaces, single-bite
Katakanas or special symbols, such as "%", "&" and "$".
Change the filename or the directory name, or move the file
to a different directory before submitting it.
The file you are trying to submit is not a PDF file. Or,
the filename includes a second period (full-stop).
You can only submit a PDF file with the file extension ".pdf",
and the filename must not include any other period.
Your PC freezes while you are submitting the file.
Note: There could be many other causes for your problem. If possible, please try to submit your paper using a different PC.
Submitted PDF file can be confirmed at 'PDF File View' function on the Submission Page.
Please print out the submitted pdf file viewing at 'PDF File View' function.
Yes, you can replace your
PDF file as many times as you want during the period
when the submission of papers is accepted. Go to "Submitting
a PDF file" on the Top page.
The filename of the PDF file you want to substitute
can be the same as or different from the PDF you have
already submitted. However, it must have a ".pdf"
extension.
To avoid this problem, please untick the "Adjust to the paper size" box in the printer settings.
Although the most common application to create a PDF file is Acrobat by Adobe Systems, there are other applications as shown below. However, we take no responsibility for any problems you may encounter using these products.
| OS | Name of software program | Price |
|---|---|---|
| MAC | PrintToPDF | Shareware (20 dollars) |
To create a PDF file
from Tex in the UNIX environment, you need a conversion
tool, such as dvipdfm or ps2pdf. For details about
using dvipdfm (Japanese version), refer to the following.
http://www.nn.iij4u.or.jp/~tutimura/tex/dvipdfm.html
The most likely reason is traffic congestion in the
network, even though our server uses fiber-optic access. Traffic
congestion can occur at any part of the link between the server
and your terminal. Please try to apply again sometime later.
Some Unix-based OSs do not support Japanese language characters
sufficiently. This could be reason why you cannot enter Japanese
characters properly. In such a case,
please use a PC running Windows2000/XP, or MacOS. If you still cannot
make an application successfully, please send an inquiry email to tk-kouen@ieice.org.
As long as we use the Internet to accept applications, we cannot rule out that possibility. It can occur depending on the particular conditions of the network at a particular time. This is why we encourage you to make an application as early as possible. As a safeguard against server failure, we provide a secondary server.
It is true that communication over the Internet involves
some risk. The data being sent may be eavesdropped. The database
being disclosed may be tampered with. As a safeguard against various
hazards, we manage membership cards and passwords, back up data
regularly, log emails transmitted, and provide a firewall. However,
whatever measures are taken on the server, there is no such thing
as perfect security. By nature, the data disclosed over the Internet
is intended to be "seen". In other words, in most cases there is
no harm in having this data viewed by anyone.
In cases like ours in which the user is allowed to modify data which
was input earlier at the time of application, it is safest to assume
that anyone can access the data. We hope that you will accept this
situation, bearing in mind that no serious problem should occur
because you will not need to provide really important secret data,
such as your credit card number or the password to your cash card.
Information on any problems that occur to our server is shown and
updated on the Top page. Please refer to it from time to time.